sallyhanan’s blog

A writer’s blog

How to punctuate (simple) vertical lists April 4, 2010

Filed under: Editing — sallyhanan @ 12:12 pm
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So many lists. So many ways to write them. Fortunately, punctuating them (in line with The Chicago Manual of Style) makes sense.

If you have a list with numbers, put a period after each number and capitalize each word.
1. Pen
2. Ink
3. Paper

When you are just listing things needed, all you need is a colon before the list. Don’t capitalize each line.
Include in your synopsis the following:
an introduction of the hero/heroine
a statement of his goals/motivations
the inciting incident
what stands in his way
the key elements of the story
the black moment
the MC’s epiphany

You can also put the above list in columns.

When you’re explaining the reasons for doing something, you can number and capitalize each point, but don’t end each one with a period if it is not a complete sentence.
Add ground flax seed to your food:
1. To lower your cholesterol
2. To add fiber to your diet
3. To improve digestion of your food

To get your teenager’s attention:
1. Make sure he knows you enjoy his company.
2. Look him in the eyes when he talks.
3. Validate his interest in things.

A vertical list should only be punctuated as a sentence if each item in the list needs to be emphasized.
The college student stated that
1. he was no longer going to follow in his father’s footsteps to manage the company;
2. he was quitting school to live as a homeless man for a year;
3. he had asked his father to give his inheritance, prematurely, to the local foundation for the homeless.

The punctuation would stay the same (in the above) if bullets were used instead of numbers.
                                                                                                                                  

 

 

Every piece of writing needs to be clear and precise. With microscope in hand, Inksnatcher’s writing and editing service will hone any work until it glitters in the light of a 1,000 watt bulb.

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How to punctuate run-in/horizontal lists February 24, 2010

Filed under: Editing,Writing — sallyhanan @ 1:11 pm
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Why punctuate lists?
Most of the time lists are personal and don’t need punctuation, but when it comes to writing lists for publication, you need to make sure you have your commas and colons in the right places.

Some general things to remember
All lines in a list should be more or less the same—a list of words/ a list of sentences/ a list of single items, etc.
Short lists don’t need to be written vertically.
Lists don’t need numbers or letters.
                                                                                                                                
If you use letters or numbers to list things horizontally, only begin your list with punctuation if the word before the list is a preposition (on, in, before, if, etc.) or a verb (action word).
Do your homework (a) as soon as possible, (b) with no distractions, and (c) on clean paper.

You’ll get no pocket money if you don’t write: (a) as soon as possible, (b) without distractions, and (c) on clean paper.

If you introduce the list with a clause, it should end with a colon before the list begins.
Here’s what you need to do your homework: (1) a quick start, (2) no distractions, and (3) clean paper.

                                                                                                                                
Each item on a list should be separated by a comma, but if a comma is needed internally in one or more of the items listed, each item should be separated by a semicolon.
You need to begin your homework as soon as you get home; not let anything distract you, like the music; and write on clean paper.

I thought for a while about the women on my husband’s hottie list: that tall redhead; the blonde, the one who holds that airgun between her teeth; and the brunette with the braces; and I decided they have nothing on me because I am loved for who I am, not for what I represent.
                                                                                                     
I much prefer vertical lists, and I love to use bullet points even more—they make lists look cleaner and more professional. There are other punctuation rules for vertical lists, though, and I’ll get to those in another post.

 

 

Every piece of writing needs to be clear and precise. With microscope in hand, Inksnatcher’s writing and editing service will hone any work until it glitters in the light of a 1,000 watt bulb.

sallylogo3 INKSNATCHER.COM                                                                                                                                      

 

 

 

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Commonly misspelled words October 24, 2009

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There are written words that people misspell, and seeing them causes my fists to form and my brain to scream. . . . Here are the culprits:

Alot
There is no such word.
A lot
I ate a lot of candy.
Her brother is a lot nicer.
She jogs a lot.
———-
Your (these things belong to you)
Your purse, your house, your car, your boyfriend.
You’re (short for you are)
You’re skinny. You’re kind. You’re smarter than I thought.
———-
Affect (verb/action word)
He affects my heart.
Her sharp words affected my emotions.
Effect (noun/person, place or thing)
The swine flu had a bad effect on my lungs.
His kissing had no effect on me.
———-
Alright
Used a lot but not correct
All right
She drank all right, and she felt sick the next morning.
———-
Than (for comparison)
He is taller than her.
She is more beautiful than that actress.
Then (relates to time)
And then we quit writing.
We ate and then we drove home.
———-
Further (abstract)
Don’t push me any further!
Her imagination went further than she wanted it to go.
Farther (distance)
The plane went 150 miles farther than the airport.
The coach made us run farther than we had ever run before.
(I remember this because farther has the word far in it.)
———-
There (a place)
No, she doesn’t live here, she lives over there.
He went there yesterday.
Their (belongs to them)
Their testimonies are exaggerated.
Their kids are wild.
(This is also easy to remember because there has the word here in it.)
———-
Bear
I can’t bear (carry) this heavy burden.
Love bears all things.
Bare
She bared (exposed) her soul.
Her feet were bare (shoeless).
———-
Lose (used more often as a verb)
I can’t lose you, you cannot leave me!
And when did your husband lose the remote control?
Loose (used more often as an adjective)
Wow, your pants are really loose on you! You must have lost a lot of weight.
She’s a loose woman, a nymphomaniac.
Loose/loosen, when used as a verb
Loose (completely release) me, set me free!
Loosen (partially release) my shackles and I will run far from here.
———-
Hopefully this will help those of you who are not gifted with good spelling.

 

 

Every piece of writing needs to be clear and precise. With microscope in hand, Inksnatcher’s writing and editing service will hone any work until it glitters in the light of a 1,000 watt bulb.

sallylogo3 INKSNATCHER.COM                                                                                                                                      

 

 

 

 

Titles—use italics, quotation marks or roman? August 29, 2009

Filed under: Editing,Writing — sallyhanan @ 11:43 pm
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Most people get confused when they have to write the names of works. We all know about capital letters, but are the titles written in italics or left alone or set inside quotation marks?

The Chicago Manual of Style says the following about how to write these into pieces of writing:

Holy books are not italicized, i.e.
The Bible
The Verdas

Books, journals, plays, newspapers (and sections of a newspaper that are published separately) are italicized. Even if the is part of the official title, it must be lowercased unless it begins a sentence or is an official foreign language title.
She loved catching up on news with the Daily Mail.
El Confidencial had a good article in it today.

When the newspaper or periodical has a name that is the name of a building or organization or prize, it is not italicized.
The Tribune Tower unveiled a new column last week.

An italicized title within a title stays italicized but is set in quotation marks.
Insights on Golding’s “Lord of the Flies”

Titles of book series are not italicized.
the Harry Potter series

Parts of long poems or scenes of plays are given no special treatment.
act 2, scene 1


Movies, radio and television programs are italicized.

Ever After is my favorite movie.

Single episodes are set inside quotation marks.
“The Pilot, Part 1” of Seinfeld imitated the show.

Formal names of TV and cable channels are left alone.
the Barker channel

Stories, short essays, poems, articles; and parts, chapters, sections of longer works are enclosed in quotation marks.

Sally Hanan’s story “I Have a Gift” is in her book Joy in a Box (forthcoming).

If single books are put into a collection as one volume, the volume is italicized when quoted.
Toronto is a collection of most of the stories that Ernest Hemingway wrote as a stringer . . . between 1920 and 1924.

Unpublished works like lectures, theses, speeches, manuscripts are put inside quotation marks.

Titles of books about to be published are italicized, with the word forthcoming in parentheses after them.
Tibetan Weddings in Ne’u na Village (forthcoming)

Web site titles are left alone.


Musical works, artworks, and cartoon strips are italicized

Titles of songs are set inside quotation marks. Performers’ names are left alone.
Wide Awake’s song “Maybe Tonight, Maybe Tomorrow” is on their album Something That We Can’t Let Go.

Titles of paintings, drawings, and statues are italicized but the really old ones (whose creators are mostly unknown) are enclosed in quotation marks.

Garfield was created by Jim Davis.

     
So, to summarize, the big titles are usually going to be in italics. The smaller and not-so-important ones will usually be in quotation marks.

 

 

Every piece of writing needs to be clear and precise. With microscope in hand, Inksnatcher’s writing and editing service will hone any work until it glitters in the light of a 1,000 watt bulb.

sallylogo3 INKSNATCHER.COM                                                                                                                                      

 

 

 

 

Copywriting July 18, 2009

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A copywriter, according to the Random House Dictionary, is a writer of copy, esp. for advertisements or publicity releases. In simpler terms, a copywriter is a person who writes advertisements with a view to persuading a reader to buy the products or services written about.

Copywriters are sniffed at by some who consider copywriting to be a lower caste of writing, as if anyone could write copy. I disagree. Copywriting takes creativity. Trying to breath new life into an oft-flogged horse can leave that horse lying just as limp by the end of the piece; it takes real talent to raise it back to vigorous life again.

Copywriting can provide you with an income and still leave you with a few hours at night to write what your heart beats loudly for. With an earning power of approx $60-$80 an hour, yes, $60-$80 an hour, it is definitely one of the few writing genres that can be lucrative.

Some books I recommend (these are reviewed on Amazon as being the best of the best):


                                                                    
Start and Run a Copywriting Business (Paperback) by Steve Slaunwhite

The Well-Fed Writer (Paperback) by Peter Bowerman

The Well-Fed Writer: Back For Seconds (Paperback) by Peter Bowerman

Writing Copy for Dummies (Paperback) by Jonathan Kranz

To get in some practice, read the advertisement pages of the magazines in your home. They will look like letters or bios—written and designed in a way to make you feel as if the ads are written personally to you. If the ads makes you feel like you can’t live another day without the products or services, the copywriters have done their jobs.

Some of you more honest folk might feel that you cannot possibly represent a product in this way—writing as if the reader will be sick or fat for the rest of his/her life if she doesn’t buy XYZ pills. That’s ok, there are plenty of other products out there that you can sell without guilt—your homeowner association’s latest activities, speeches for your favorite politician, business proposals, case studies, etc. Have a look around you this week—read the school news, the speech on the Web, the medical report. If you can put what you have read back down or close the page without having fallen asleep, then you probably have what it takes to write copy.

 

 

Every piece of writing needs to be clear and precise. With microscope in hand, Inksnatcher’s writing and editing service will hone any work until it glitters in the light of a 1,000 watt bulb.

sallylogo3 INKSNATCHER.COM                                                                                                                                      

 

 

 

 

Sometimes, the unexpected happens June 10, 2009

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Sometimes things just happen, and you haven’t pre-planned them, and you’re not quite sure if you could ever orchestrate anything like them again.

My family and I were at a conference all weekend. After the Saturday morning session, we asked if we could tag along (with the organizers and speakers) for lunch. We didn’t get to sit with the speakers, but we did sit with their assistants. The conversation had hardly started when we talked about writing. I handed over my card and was asked if I did ghostwriting. When I said that I was a ghostwriter for Destiny Image, a feather fell from the air above . . . inside the restaurant. . . . Was it an angel flying off once his assignment was completed? I’ll never know.

However, I now have a two-book ghostwriting contract with one of the speakers. On the way out, we stopped to speak to the other speaker—a man we had had the good fortune of having lunch with the previous Christmas. I asked him if he still wanted me to edit his book, as I had heard nothing from him for six months. He said that he had had at least six others offer to edit it for him but he really wanted me to do it, as I “get him.”

All this work should keep me busy for the next five months. 🙂

 

 

Every piece of writing needs to be clear and precise. With microscope in hand, Inksnatcher’s writing and editing service will hone any work until it glitters in the light of a 1,000 watt bulb.

sallylogo3 INKSNATCHER.COM                                                                                                                                      

 

 

 

 

Review and edit your book June 1, 2009

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If I haven’t told you before, the book I am about to publish, Joy in a Box, is a collection of 30 stories. Each one should take about five minutes to read—perfect for the morning coffee break. I have included suspense, literary fiction, humor, biblical fiction, inspirational fiction, and contemporary fiction into the mix so that the reading never becomes boring.

I’ve been spending a lot of time lately going over and over my book to make it perfect. I’ve edited it for mistakes about seven times, printed it out to do a paper edit, moved stories around about three times, and tightened up one story that was too verbose. That said, I cannot rely on myself to perfect something that will be published, reviewed, and read by (hopefully) a few hundred people.

Even though I am a freelance editor, a writer should ALWAYS have a second pair of eyes to edit her book. It’s not just a quick look over for mistakes, it’s to see:

how things might be written in a tighter way
how to expand on certain points that are difficult for the reader to understand
if there are formatting problems on another PC
if more character development is necessary

Book editors can also look for problems with the plot and make sure that there is rising action, a good climax, and a suitable denouement (fall and wrap-up).

I only do line-by-line editing because I love to fix grammar, punctuation, and sentence flow, but I know many editors who do developmental editing of manuscripts, and I would be more than happy to direct you to them should you decide to go ahead and have your book reviewed for all the problems mentioned above.

As for my book, I am very happy with everything so far. I just wish it didn’t take so long to make it perfect. My sister will be returning from her vacation in France on Wednesday, and she has agreed to design the cover. That means at least another week of waiting. 😦

If you would like to taste a sample of what’s in the collection, you can read the first ten percent of the book here: Joy in a Box Alternatively, if you are willing to review the book and post about it on your blog, I can send you a coupon code to enable you to read the whole thing.

Thanks for reading!

Sally

 

 

Every piece of writing needs to be clear and precise. With microscope in hand, Inksnatcher’s writing and editing service will hone any work until it glitters in the light of a 1,000 watt bulb.

sallylogo3 INKSNATCHER.COM                                                                                                                                      

 

 

 

 

But God Wrote This Book!! May 12, 2009

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A group of freelance editors got together last week to discuss the phenomenon of receiving submissions from authors who were sure their manuscripts came directly from God. Some statements made by writers:

God wrote my book.
I want to put God as the author on my front cover.
I’m just letting the Holy Spirit write it all.
I’m not sure how many words it will end up being. God is writing the book, and when he says it’s done, then it’s done.
God dictated this book to me; it has to be published.
On his title page, “By —–, as revealed by the Holy Spirit.”
I’m rewriting the Bible–God has told me that all the other translations are wrong and heresy, so I’m going to do it the right way.
You shouldn’t charge me for editing because it will be a service to God.
I know my book is going to be a best seller because the Holy Spirit is writing it.
God gave me this message.

The problem with this?
As with any piece of writing, a first draft will always be a first draft. Even if the words are moonbeamed from heaven, the writer will translate them into his or her own level of understanding, culture, and word choice; in other words, they won’t end up sounding exactly like God. Think of it in relation to playing telephone, only with one person in the chain whispering from the other side of a chasm.

Granted, there any many wonderful Christians who can hear the voice of the Holy Spirit and be led by him. Nevertheless, God requires excellence in his temples, and it takes the Ephesians’ “brick upon brick” (see Eph. 2:20-22) method to build something beautiful and complete. We are expected to be good stewards of any gift we have, so fair dues should be given to those writers who listened, wrote, and then dared to take the next step and submit their writing to an editor, agent, or publishing house. Being a good steward, though, also includes making the presentation of that gift as outstanding as possible.

Every master craftsman has gone through years of dedicated work to earn that title. In the same way, a writer is not naturally brilliant the moment he/she starts to write. Most established writers have worked with other writers, taken classes, and written a lot before their work was published. They honed the discipline of writing on a regular basis, of learning from critique, and of figuring out how to write clearly and in an orderly way that makes sense to the reader. Successful writers take their emotions out of the editing process and let the editor do his/her job to make the manuscript worthy of publication.

God can certainly guide an author along the way, using his/her talent and his voice to create something unique and beautiful. Nevertheless, when writers use some of the phrases mentioned in the opening of this article, the statements tend to creep out editors so much that they run the other way rather than sign up for the job.

“There’s an inside joke among editors that God is the worst literary agent ever.”

It happens, quite often, that when writers talk about being instantly successful because God gave them their Magnus Opus, it translates into meaning, “God gave me the words; therefore, I will make millions, and I don’t have to do any other work to make it excellent (because it already is).” With this mind-set and lack of effort on the writer’s part, an editor usually has to do a line-by-line edit because the quality of writing, grammar and punctuation is so bad.

Any agent would be hard pressed to think of a submission that did not need editing, despite the author’s fame to date. There will always be wordiness, misspelled words, and lack of clarity on some pages of a manuscript. Writing has never been a free fall into fame and fortune. Rewrites are the norm.

“If God wrote your book, why didn’t he edit it too?”

The cost of editing
A freelance editor owns her time, and she wants to use it well. She works to pay her bills and provide for her family. She cannot give accurate quotes based on unfinished work on the client’s behalf, nor can she rely on random word counts pulled out of the air.

Editing is a business.

Editors quote estimated charges based on the market prices and their years of experience, so if an editor has given you a quote, don’t ask for a reduced fee.

The Israelites were not a bunch of freeloaders asking for favors based on who they knew (God). They appreciated beauty and experience, and they were willing to pay good money for those things.

Consider this
Yes, God may be closer to you than your cochlea, but don’t assume that this means you have talent. Be humble, get input from practiced writers, and never submit anything to the bigwigs that is not 100% professional in appearance and quality. If an editor says your writing needs a lot of polishing, don’t take that comment as a criticism of your ability to hear God; just understand that you have not yet reached the level of master craftsman. Consider yourself an apprentice, learn from the best, and listen well. It was this approach that resulted in Joseph, Daniel, and David’s promotion in Old Testament times. Perhaps, by imitating the attitude of these tried and true heroes of the faith, your name will become famous, too.

Many thanks to the members of The Christian PEN: Proofreaders and Editors Network for their input on this topic.

 

Sending out newsletters April 17, 2009

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While I haven’t yet put all of my contacts together, I thought I’d play around a bit with the newsletter options. There’s a little box on my home page that gives tutorials on the basics, so I chose that option.

iContact gave me 3 choices. (They seem to like doing things in threes!) I could use:

Message Builder
Create one from scratch using WYSIWYG editor (haven’t a clue what that could stand for)
Copy and paste

Seeing as I can’t code, I chose the message builder option, which then made me choose from a number of different designs. I can get overwhelmed with too many choices—perfectionism I guess—but at least it was broken down for me into sections: Industry/Product/Regular/Theme/Holiday/Postcards/Custom.
I was hard pressed to figure out what writing and editing would fall into, so I chose the regular theme.

Then I had to choose which background color I wanted (which sometimes makes the e-mail message take longer to download), and which color border I wanted. Did I then want a shadow around it or a solid color or a picture at the top (called Bubbly for some reason, even though it doesn’t have any bubbles)?

After that, I had to do even more choosing. Did I want a side column or side bar, a one or two column press release style, a fancy header, a menu on the right or the left?

The whole time I was doing this, I could see a preview picture on the page based on each choice I was adding—a great tool for the visual learner.

Then I got to fill my template. To be honest, it couldn’t have been much easier. Every tiny section was labeled for me with a text box to write in.

For the template I chose, I could have added 6 URLS, each one giving me two text boxes to write in—the name in one box and the URL in the second one. The date, newsletter title, headlines and sub-headlines, footer headline and text—all of these were offered in the same format.

I continued on to be asked which e-mail type I wanted—HTML or text based. Would I have pity on all those readers who couldn’t see my pretty colors and fancy fonts, or not? I didn’t think so. 🙂

Then I got to edit what I had created. I was able to delete the columns the extra URL options were in, but when I went to add my photo, it only gave me the option of linking to a linked photo. I thought that was strange, considering I had uploaded a perfectly good one to the images section. I temporarily allowed the pop-up window, and it reversed the work I ‘d done on deleting the URL boxes. I tried “merge with the cell to the right” option, and it only got wider and weirder, so I was able to undo it, but the undo button only works once and no more—note to self—only mess up once. When I right-clicked, there was another option to “unmerge with cell to the right.” Too late.

I clicked on the image button again, and when it opened to the “link your photo” page, I clicked on the bottom text which asked me if I wanted to find an alternate image. It led me to the photo I’d saved.

All that was left was to copy in the text for those who had no HTML reading capabilities in their e-mail programs and e-mail myself a copy of the finished letter.

It ended up looking quite impressive, almost perfect, even. The only thing that didn’t clean up during the editing phase was the boxes for the URLs—I could still see the lines for them—but I don’t think anyone but a programer would notice.

 

Adding contacts to iContact April 16, 2009

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So far, so good. First impressions are:
iContact is easy to use. I don’t know any HTML, and its language is techie-free—clear and simple to follow.
I love the white background, the layout, and font size.

Last night, I began to add e-mail addresses to my contact list. There are three options for doing this:
Download them from a file
Add names one by one
Copy a bunch of text with e-mails in it and iContact takes out the e-mail addresses.

Unfortunately for me, I have been using Outlook since 2004, and that does not give me the automatic pop-up that asks me to add the address of a new sender or recipient to my list of contacts. Because of that, I am slowly going through each letter of the alphabet, adding each name that comes up in the list into the address bar of a blank e-mail. Once it’s full of all the addresses that begin with that letter, I copy and paste the list into iContact. I’m about to start on the letter d. . . . I realize that some of these addreses are dead and buried; some are for support sections of companies; some are for people I sold books to; but that’s ok. I can sift through them more closely once they are all together in iContact. During my trial period, I’m allowed 250 contacts, so I’m going to have to sort through them anyway.

The thing is, though, despite this being tedious and time-consuming, it’s about time I collected all of my contact info. and sorted it and kept it in one place. Regardless of all the future possiblities iContact can give me for my writing business, there have been so many times that I’ve wanted to, say, send out a holiday greeting to all my closer friends, or send out news of a special offer on letter magnets (Eager Mind letter magnets) to previous customers. Soon, I will be able to do that.